Services OFFERED

As an Ombuds and Mediator, Consultant and Coach, Zetu Makamandela-Mguqulwa provides a range of services designed to resolve conflicts, develop relationships and guide transformative processes both in South Africa and abroad. She is available in person and online for all services.

Zetu Makamandela-Mguqulwa

Coaching

Whether you need help to test your thinking with an external party or if you are an executive-level / leader looking for insight and clarity in a challenging working environment, my experience and depth of understanding can assist.

EXECUTIVE COACHING

Drawing from proven game changing ideas and leadership skills, I help to answer the question “What do you do when you don’t know what to do”?  My help is not always garnered from my own knowledge or any magic wand, but from the wisdom and the gifts of the executives / leaders themselves. By creating the right conditions and asking the right questions, their best insights can come forward.

CONFLICT COACHING

It is impossible to be objective when involved in a conflict. For this reason, it is beneficial to work with a non-invested external conflict coach.

Conflict Coaching is a one-on-one process that develops the client’s ability to manage conflict. It can also objectively supports the client to work through a particularly difficult or complex conflict. The goal is to help the client:

  1. Understand the conflict and what is at stake including what the client wants as a resolution.
  2. Analysis of the conflict from an outsider’s perspective and asking helpful objective questions.
  3. The exercise helps to explore options, perceived outcomes, their feasibility, reasonableness and necessary preparation to take action.
  4. The action is followed by a review and lessons learnt for future conflict situations. Conflict happens! Competence through intentional skill-building is key.

Conflict Coaching is not:

  1. Mediation
  2. Legal counsel
  3. Is not a representation of the client’s case or advocating for the client’s side against the other party to a conflict. It is an impartial yet developmental exercise.
  4. It is not therapy.

​We facilitate workplace dialogues for difficult and challenging conversations, and team-development services with  the goal of building conflict competency across teams.

ORGANISATIONAL DEVELOPMENT

I assist organisations with community development initiatives. It is a known fact that vital communities are capable – they have the commitment, skills, and personal attributes to learn, self-correct, and create a safe, non-judgmental environment to win together. Community development strategies help break down the “corporate arthritis” that stifles service, trust, love, dependable dependency care and mutual respect.

Consulting

I provide consultation around ombuds leadership and execution, coaching, mediation, or other forms of conflict resolution within complex environments.

I am also available for Speaking Engagements including conference hosting and delivering keynote addresses within my fields of expertise. These include Ombuds, Mediation, Specialist Programmes, Diversity and Change Management.

DEIB Enablement is also a hot topic which is currently at the forefront of business, academic and public narrative.

DIVERSITY, EQUITY, INCLUSION & BELONGING (DEIB) – WHAT NOW?

Today’s questions on embracing diversity are no longer about selling it as making business sense or even as a compliance requirement. The statements about attracting and retaining a diverse workforce or body of learners are everywhere and seemingly well-meaning, but not necessarily well thought through.  Little or no effort is aimed at operationalising the D.E.I.B. acronym itself.  My role is to assist with the necessary steps that give real meaning and commitment to building and sustaining equitable and inclusive spaces in a practical way.

WORKPLACE VIOLENCE & BULLYING - THE GAME IS UP!

Research tells us that “Bullies bully because they can”. The bully’s personality is often unrestricted by the environment of the workplace. Implicit support of bullying through ignoring behaviours or through a lack of thorough, objective investigation of reported concerns, allows bullying behaviour to continue unabated .

In the South African context with the newly ratified Code of Good Practice on the Prevention and Elimination of Harassment in the Workplace (March 2022) bullying is no longer an embarrassment, a laughing matter or something that can be swept under the carpet with the goal of meeting the expectations of shareholders or managing public relations.

As mandated by the Code, I am available to unpack the bullying phenomenon in all its facets. Allow me to take you through the remedies available and what employers should do to launch an anti-bullying culture to comply with the notions of a healthy and safe workplace. It is good to be on the right side of the law but even better to be on the right side of social justice.

CHANGE AND TRANSITION MANAGEMENT

Much is said about change management but little attention is paid to transition management.  Often it is not the change in itself that is unsettling but the poorly or unmanaged transition. Covid has changed our understanding of flexibility and created new ways of managing our environments, strategies and plans.  How are you dealing with these real changes? Have you thought about how the pre-Covid strategy and mindset may no longer be viable post-Covid. What is the new normal?

LEADERSHIP DEVELOPMENT

In many organisations, staff who are operational experts, ascend to leadership positions. The transition from operations to management can be a challenging one and often there is little or no development and support to assist them.

Leadership is a skill that can be developed. One way to provide the necessary guidance in these contexts is to provide the new manager with specialized Executive Coaching.

SPEAKING ENGAGEMENTS

As an expert in several areas and a professional consultant, I am an expert first and a speaker second. I have unorthodox views about several areas including Leadership, where leaders who should perhaps think about leading themselves before others follow them. I would ask the question, “Would I follow me?”

Power is often misunderstood and misapplied. Power does not corrupt but powerlessness does. Conflict can be seen as both a blessing and a curse. Change management is overused and most difficult for those who promulgate it as champions or sponsors, let alone the rest of the people they lead and expect to adopt it.

Presentations are customised to your requirements, but previous seminars and keynote speeches have covered topics such as Transformation, Change, Gender, Conflict management Change Management and Ombudsing.

Read more…

Ombuds

The establishment and proper use of Ombuds programmes is not only a strategic move or a key business imperative, it is simply the right thing to do. My view is that “The absence of an outlet to complain to, in any organisation, is cheating the organisation out of a watchdog, a sensor and an independent pursuant partner in its own business”.

Ombuds help to better the service by raising issues that may surface as a result of a gap between the stated goals of the institution and the actual practice. They address these elegantly and skillfully using tools from their ever-expanding tool boxes.

OMBUD OFFICE SETUP

I provide support before, during and after the setup of an Ombuds office. This includes:

  • Building a business case for ombuds office, along with awareness and communication strategies.
  • Designing and/or managing an ombuds program.
  • Establishing an ombuds office case management system, policies, and practices.
OMBUD SERVICES
  • I provide outsourced ombuds services for companies, educational institutions, and other organizations on a need basis (contract and/or temporary).
  • I am available to deal with case load overflow, especially complex cases when required.
  • Developing surveys and/or assessments, analyzing feedback, and creating reports.
OMBUD TRAINING, COACHING & REPORTING
  • Evaluating and coaching existing ombuds programmes.
  • Reporting standards and writing annual reports
  • Creating, facilitating, and delivering topical training workshops on conflict, diversity enablement, change management and ombudsing developments and dilemmas.
OMBUDS DAY 2022

Ombuds Day 2022

Every second Thursday of October people from around the world take time to celebrate ombuds. IOA wants to invite you to take part in these celebrations.

Ombuds Day serves as an additional opportunity to educate and raise awareness among the public about the history and practices of the ombuds profession including the various ombuds models, the roles they play, the services they offer, and the value provided.

Mediation

I provide Mediation and other conflict management solutions to individuals or groups in conflict. As a practising Ombuds for over a decade, mediation is typically part of my set of tools and skills when resolving complex disputes.

WHAT IS MEDIATION?

Mediation is a confidential process in which parties to a dispute, with the assistance of the mediator (as a neutral third party) identify the disputed issues, consider alternatives and endeavour to reach an agreement. Confidentiality is a key characteristic that encourages frankness and openness in the process by assuring the parties that any admissions, proposals or offers for settlement will not have any consequences beyond the mediation process. They cannot be used in subsequent litigation or arbitration should the parties abandon mediation as a non-binding process.

Mediation tends to enjoy high rates of success especially because of its non-binding nature which is an empowering feature of the process.

The benefits of mediation beyond its empowering nature include:

  • Saving time and money,
  • Opens communication,
  • Preserves and often improves relationships and minimizes further disputes while providing a satisfactory outcome.

Get in touch to discuss for your mediation requirements.

MEDIATION CERTIFICATIONS
  • Mediation and Ombudsing (IOA/USA), 2011
  • Civil and Commercial Mediation (University of Stellenbosch, Africa Centre for Dispute Settlements and Conflict Dynamics), 2011
KEYNOTE ADDRESSES AROUND MEDIATION
  • “Ombuddy Mediation” FAMAC Conference, Cape Town (2016)
  • “Disputes, Dilemmas and Differences: Ombud thoughts on Mediation”, University of Stellenbosch (2016)
  • “Mediation and Ombudsing as Complimentary Processes”, Conflict Dynamics (2014)

“Why litigate when you can mediate?”

 Contact me for a free consultation to advise on the most appropriate course of action for your dispute.

Have more questions?

If the FAQs below do not answer your questions, feel free to contact Zetu directly and start a conversation.

What is an Ombud and why do universities and other organisations have these offices?

The Ombud is a designated individual who offer free services listening and helping resolve a wide range of complaints that visitors present. Central in the work of the Ombuds are the values of the appointing institutions since they become the metrics against which the Ombud assesses the gaps and failures of the institution making the Ombuds the conscience of the appointing institution.

What is an Ombudsman and why do universities and other organisations have these offices?

The Ombuds is a designated individual who offers a free service of listening and helping to resolve a wide range of complaints that visitors present. Central to the work of the Ombuds are the values of the appointing institutions since they become the metrics against which the Ombuds assesses the gaps and failures of the institution, making the Ombuds the conscience of the appointing institution.

Is it a must have?

It is ideal to have. There are known advantages especially from the user experience. However, organisations must honestly consider their own readiness prior to appointing an Ombuds. Ombuds are not a new fad but a real service that should be rendered in accordance with the standard of practice and code of ethics from a body such as the IOA. Independence, Confidentiality, Non-formality and Impartiality are the key Standards of Practice.

Can a complaints office be called Ombuds office?

A complaints office is not necessarily an Ombuds office. It could be a useful catchment and fielding of complaints and their resolution, and must be known as that to manage expectation and maintain a transparent picture of available services.

What sorts of complaints do people bring?

Complaints vary depending on the nature and business of the appointing organisation. People usually complain of unfair treatment or sometimes merely seek clarity on policies and their application. Ombuds provide a safe place for people in institutions to raise issues of concern especially those that have potential risk to the appointing institution. The Ombuds provides a space that is free from judgement, intimidation or retaliation.

Must you be a lawyer to be an Ombuds?

No, you must be an Ombuds to be an Ombuds. Similarly, you need to be a Mediator to Mediate. There are Ombuds who are trained as lawyers while most come from other specialisations. Understanding of the law may be beneficial but not essential. Access to Independent legal resources must be made available to the Ombuds. The non-legal approach is especially key for Organisational and some Hybrid ombuds. If the Terms of Reference speak to the office as operating outside formal structures, law as a requirement is a contradiction in terms.

Are all Ombuds the same?

The basic fundamentals of the role are the same, Ombuds help deliver fairness where it is found to be missing.

There are several Ombuds types:

Organisational: These are largely found in places like universities.  They exist to further the principles of fairness and equity, and as such, help make the institutions humane. They bring a human face to bureaucracies.

Classical: These emphasise statutory independence from government control. Almost all their offices are established by legislation. The example here is the Public Protector being a legislative Ombuds that uses a classical approach.

Executive: In industries such as insurance, media etc.

Advocacy Ombuds: These Ombuds look after groups who may require an advocate such as children, homes for the elderly, prisons, etc.

How do Ombuds help deal with conflict?

The Ombuds toolkit is rich. They mediate, use shuttle diplomacy, listen, and ask elegant questions that help people arrive at their own solutions without involving the third party. Ombuds provide conflict coaching, give feedback to the institution to fix problems, identify new problems and provide support for responsible system change.

What kinds of concerns are brought to the Ombuds?

These are, again, sector based.  The press Ombuds for instance may hear concerns about the validity of a published story and the quality of journalism standards.  The banking Ombuds may be approached about bank fraud and customers who feel exposed etc. In a nutshell, Ombuds address concerns pertaining to the violation of human rights, poor quality of service, and unfairness in dealings with the appointing institution.

What is the relationship between ombudsing and mediation?

While these two are complementary processes, the skills required for each are specific. Ombuds are not mediators and mediators are not Ombuds. Mediation is a skill that Ombuds should have to do their work effectively.